VARIENTNOTE LIMITED sells payroll administration to employers and agencies that operate payroll for their own workers. The contracting client pays our service fee. Our written quote states which tasks are covered by the recurring charge and how out-of-scope work is priced; no employee is charged by us to receive wages.
We process the agreed pay cycle using approved salaries, timesheets, rates, overtime, leave and other payroll inputs. We calculate gross-to-net pay and deductions, send a summary for client approval and produce the agreed payslips and payroll reports. The quote identifies the fee for the pay-run schedule and employee volume; extra runs or corrections are separately agreed if outside that scope.
Where included and authorised, we prepare and submit applicable payroll information to HMRC, including Full Payment Submissions and Employer Payment Summaries when required. We provide the figures needed for the client to review payroll liabilities. The client remains responsible for paying HMRC. The quote states whether reporting is included in the administration fee or charged separately.
We update payroll records for new starters, leavers and approved changes to pay, deductions or tax information. The client supplies accurate information and makes employment decisions. Routine updates are included or separately charged as specified in the written quote; historical corrections or bulk record clean-ups are scoped before work starts.
Where agreed, we process payroll entries for statutory payments and authorised deductions using the information the client provides. We refer unclear eligibility or missing evidence to the client for a decision. The written scope states which routine calculations are included and how exceptional work is charged.
Where included, we calculate payroll deductions and employer contributions using the client's scheme settings and prepare contribution data for its chosen pension provider. We can submit data if that is in the agreement and the appropriate access is provided. The client remains responsible for its automatic enrolment duties, scheme decisions and contribution funding. The quote identifies any separate pension administration charge.
We perform the year-end payroll tasks and provide the reports specified in the agreement. Historical repairs, reconstruction of earlier pay periods and work outside the agreed year-end scope require a separate quote.
We do not employ or supply a client's workers, collect assignment income for onward payment, or make employment-status and IR35 decisions. We do not fund wages or statutory liabilities. Tax, legal and pension-scheme advice is outside the payroll administration service.
