Privacy Notice
VARIENTNOTE LIMITED, registered office at Unit A 82 James Carter Road, Mildenhall, United Kingdom, IP28 7DE, can be contacted about privacy at Info@varientnote.co.uk.
Business enquiries
If you email us, we use your name, business contact information and message to respond, discuss the proposed service and manage any resulting business relationship. We process enquiry information to take steps towards a contract when requested and for our legitimate interest in responding to business communications. We keep correspondence for as long as it is needed to manage the enquiry or relationship and any related legal or record-keeping requirements.
Payroll information handled for clients
For a client's payroll, the employer or agency normally decides the purposes and instructions for handling worker information. We process payroll information on that client's behalf under the written service and data-processing terms. Depending on the agreed work, this may include names, contact and employment details, pay, tax, pension and bank information. The client is responsible for providing its workers with its own privacy information and for receiving their data-rights requests. We assist the client as required under the agreement.
Sharing and retention
Information is shared with people and service providers involved in the agreed service, and with HMRC or a pension provider where relevant and authorised. Payroll records are retained or returned in line with the client's documented instructions and applicable record-keeping requirements. We do not sell payroll information.
Your rights
Data protection rights depend on the circumstances and can include access, correction, erasure, restriction and objection. For information we hold for our own business, email Info@varientnote.co.uk. For worker payroll records, contact your employer or agency first so it can direct us as appropriate. You can complain to the Information Commissioner's Office if you are concerned about how your information is used.