Payroll administration for recruitment agencies
Recruitment agencies
We work with recruitment agencies that place and pay temporary or contract workers through the agency's own employer arrangements. The agency remains responsible for the placement, worker relationship, approved rates and timesheets, and wage funding. VARIENTNOTE LIMITED provides the payroll administration agreed with the agency.
What an agency can ask us to handle
- Process approved timesheet hours and assignment rates in the agency's payroll.
- Record starter, leaver and pay changes supplied by the agency.
- Prepare gross-to-net calculations, payslips and payroll summaries for approval.
- Make agreed PAYE submissions where authorised.
- Prepare pension payroll data where included in the agreement.
- Help the agency's authorised contact investigate payroll discrepancies.
The agency supplies the underlying worker and assignment information, checks the draft pay run and remains responsible for employment decisions and payments.
Information needed for each pay period
The agreed process identifies the authorised contact, timesheet format, pay rates, expenses or other approved adjustments, payroll cut-off and approval deadline. If information is missing or arrives late, we raise it with the agency before the run is finalised and explain any effect on the agreed schedule.
Commercial arrangement
The agency pays VARIENTNOTE LIMITED an administration fee for the agreed payroll service. The written quote explains the fee basis, included worker volume and pay frequency, and the price of extra runs or historical corrections. We do not deduct that fee from a worker's wages.
Contact
Starting an agency arrangement
Email us with your approximate worker volumes, pay frequency, current payroll system and timesheet approval process. We will review the proposed scope and send the responsibilities and charges in writing.